Executive Assistant to the President/CEO

Job Summary

Company
JANUS et Cie
Location
Carpinteria, CA 93013
Industries
Wholesale Trade/​Import-Export
Job Type
Full Time
Employee
Years of Experience
2+​ to 5 Years
Education Level
Some College Coursework Completed
Career Level
Experienced (Non-Manager)
Job Reference Code
CS-Carp

Executive Assistant to the President/CEO
About the Job

JANUS et Cie, a reputable, design-focused leader in the furniture industry is currently seeking a Executive Assistant for the Marketing Dept.​ in Carpinteria.​

For more than 30 years JANUS et Cie has offered sophisticated, high-end indoor and outdoor furnishings and is growing in all major locations throughout the U.​S.​ catering to the all market sectors.​ The company has built a solid reputation by presenting world-class products, marketing programs and Brand recognition with exemplary service.​ The sales team partnered with its back up sales support is peerless and top of class in the industry.​

General Responsibilities:

To assist in all aspects of support to the President’s Office/​Press and Marketing Office
To act as liaison and interface with all levels of personnel within company
To use tact and diplomacy when interfacing with companies and individuals with which the President has channels of communication


As an Executive Assistant with JANUS et Cie you will contribute to the company’s success in the following ways:


* Answer phones, taking messages or fielding routine and non-routine questions

* Assist with calendar management of the President

* Organize and maintain the president’s filing system

* Order and organize office supplies for Press and Marketing office

* Create general correspondence and spread sheets

* Maintain and replenish collateral inventory in Press and Marketing office

* Distribute incoming mail and deliveries, prepare packages for shipment

* Work with Information Technology staff to resolve technical issues with phones and computer equipment

* Prepare travel packets and documents for president

* Assist with developing visual presentations

* Maintain, update and organize president’s image library

* Assist with day to day duties of property management of president’s home in president’s absence

* Coordinate facilities maintenance

* Manage president’s personal invitations and gifts

* Manage office invoices

* Schedule truck deliveries/​pickups

* Organize and distribute all incoming mail

* Distribute advertising counter cards to showrooms around the country

* Manage office and event inventory

* Execute special projects

* Help coordinate trade show logistics

* Organize and submit paperwork for international travel documents

* Provide support and assistance with planning and organizing events

* Assist with tracking and obtaining publications containing press and advertisements and post press updates to the company website

* Assist with maintaining and updating press and advertising books

* Other duties may be assigned to meet business needs





The right person for the job will demonstrate:




* Excellent oral and written language skills
* Above average organizational skills
* Very strong attention to detail and follow-through
* Excellent PowerPoint and Excel spreadsheet skills
* Sense of urgency and the ability to prioritize
* Use of tact and diplomacy when interfacing with companies and individuals with which the president has channels of communication
* Ability to act as liaison and interface with all levels of personnel within company
* Ability to assist in all aspects of support to the president’s office/​Press & Marketing office






Bachelor’s degree a plus; MS Office skills including PowerPoint, Outlook, Excel, and Word are essential; knowledge of Photoshop and Adobe Acrobat Professional a plus.​



If you are looking for a career with one of the finest growth-oriented companies in the industry, interested in creating value in a stable and inspiring environment, and know that you can add value to a special company recognized by its Brand and quality, fax your resume and cover letter to Marlo Smith, VP of Human Resources to 562-262-2844, or email it to marlo@​janusetcie.​com .​

Visit our website at www.​janusetcie.​com to view our products.​

JANUS et Cie is an Equal Opportunity Employer.​

No phone calls please.​