Jobs Vacancy: ING Clarion

Administrative Assistant
Company: ING Clarion Location: Seattle, WA 98101
Status: Full Time, Employee Job Category: Administrative/Clerical
Occupations: Administrative Support;General/Other: Administrative/Clerical;Secretary/Executive Assistant Career Level: Entry Level
Education Level: Some College Coursework Completed
Job Description
Responsibilities
ING Clarion seeks an Administrative Assistant for its Seattle Office to support professionals active in purchasing commercial real estate. Responsibilities include (but are not limited to):

• Answering phones, taking messages as requested;
• Travel arrangements for employees and other business associates as necessary;
• Processing expense reports and tracking reimbursements;
• Scheduling appointments, on-site meetings and conference calls; booking conference rooms as necessary, setting up equipment (conferencing, project, video, etc.) for meetings;
• Coordinating and scheduling off-site meetings and/or conferences;
• Planning/coordinating client lunches and/or breakfasts; scheduling client dinners and client/broker related events as necessary;
• Sorting and processing incoming mail, courier, FedEx, etc. for group; preparing outgoing mail, courier and FedEx;
• Preparing general correspondence (hard copy or email); adding postage as needed;
• Printing and/or scanning documents as requested;
• Processing some minor invoices, and following up on payment;
• Maintaining contact and other databases for Managers
• Responsible for general maintenance and up keep of Property files;
• Ordering/delivering office supplies for group as requested;
• Tracking vacation, sick, personal, etc. time for assigned personnel;
• Involvement with marketing events (for partner contacts);
• Involvement with annual holiday card process as it relates to your managers;
• Providing assistance and/or back-up for office manager as needed or requested;
• Overall responsibility for maintenance, cleanliness of kitchen and office supply area;
• Other items as necessary




Qualifications
Candidate should possess the following capabilities:
• Strong working knowledge of MS Word, PowerPoint, Outlook and Excel
• Working knowledge of general office equipment (copiers, fax machines, scanners, postage meter, etc.) and office functions
• Must have a positive “Can-Do” attitude and work well within a team
• Must be Detailed Oriented
• Ability to effectively communicate with peers, managers, and clients



To apply, please visit: http://www.ingclarion.com/INGClarion/Careers/